Executive Chronicles | 5 Factors to Consider When Hiring an Event Staffing Company | A team is only as strong as its weakest link.
Select the right people to help run your event to avoid the possibility of a weak link. With the right team, your next big event will be a seamless experience for each guest.
Hiring event staff or an event staffing agency is stressful, especially if you’re catering to a large group or high-profile guests. Fret not because we’re here to help.
Below are 5 factors to consider when selecting staff. Make sure to keep reading if your big event is around the corner.
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Invest in Experience
To put on an unforgettable event, you need experienced event hosting help. Find a staffing agency with plenty of experience and training.
Inquire about past events the staff members have worked and what their duties were. If the staffing agency has a website, read former client testimonials.
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Understand Your Needs
No one can help you if you don’t know what you need. Before interviewing event staffing agencies, make a detailed list of the roles you need to be filled.
Once you have a list of roles, make note of the duties each role will be carrying out during your event. Mention any additional training a staff member will need.
Create agreements to sign along with your hired staff to guarantee they understand their duties.
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Know Your Budget
Creating and sticking to an event budget is crucial when event planning. Look at the money you have available for the event and solidify how many guests you’ll be serving.
Once you know how many guests you have, decide how much you’ll need to spend on food, drinks, entertainment, and staff. Don’t forget to consider decorations, invitations, and thank you cards.
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Establish Your Leaders
Every event host needs a close team of helpful leaders. If you’re hiring through a staffing agency, chat with the agency management about who is able to fill your key roles.
Are you hiring event staff members on your own? Look at each person’s list of skills and experiences to select team leaders.
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Be Firm, Stay Positive
Be firm in your standards and expectations, and lead with a refreshing, positive attitude. If something goes wrong, don’t jump to anger.
Help staff members understand your expectations by hosting in-depth training. Type and hand out detailed informational packets explaining different roles and procedures for the event.
Provide your contact information in case anyone has a question about their role.
The Keys to Event Staffing Success
Achieve event staff success by keeping the above-mentioned 5 factors in mind. Being an event host isn’t easy, but with the right team, the event will run smoothly.
Search for team members with plenty of experience and diverse skills. Select lead team members to keep the ship afloat, and be clear on your expectations.
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